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Each week brings documents, emails, new jobs, and job lists. How much of that is different from the work you have done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save another version of the template, simply add, eliminate, or change any data for that unique record, and you’ll have the work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to automatically generate documents from a template — and how to use templates in your favorite apps –so it’s possible to get your tasks faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re not as likely to leave out key info, too. For instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send clients or investors regular project updates. With a template, you know the update will always have the exact same formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it’s easier to delete info than add it .
Imagine you are creating a template of your own resume. You would want to record details and that means you’ll have all the info you want to submit an application for any job.
You always have the option to delete notes later on, but you might forget it in the final 25, if it’s not in the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data on your own, add some text that is obvious and simple to search for so it is possible to find.