13 Sample Project Management Templates from free task management templates , image source: www.sampletemplates.com
Every week brings new jobs, emails, files, and job lists. Just how much of this is completely different from the work you’ve done? Odds are, not much. A number of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents with formatting and text as starting point. As soon as you save a separate version of the template add, eliminate, or alter any data for that record, and you are going to have the new job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates in your favorite programs –and the way to create documents from a template–so you can get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less inclined to leave out key information, too. By way of example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or clients. Using a template, you understand the update will constantly have the formatting, layout, and standard structure.
How to Produce Fantastic Templates
Not all templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also instead of too little, it is simpler to delete information than add it in.
Imagine you are creating a template of your own resume. You’d want to record facts about your responsibilities and achievements, so you’ll have all the information you need to submit an application for any job.
You can delete less-important notes later on, but when it’s not from the template you may forget it.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information on your own, add some text that is obvious and simple to look for so it is possible to find text that has to be altered without a lot of effort.