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Each week brings new projects, emails, files, and job lists. Just how much of that is totally different from the work you’ve done before? Odds are, not much. Many of our daily tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. As soon as you save a separate variant of the template add, eliminate, or change any data for that unique record, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates and the way to automatically create documents from a template–so you can get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re not as likely to leave out key information, too. By way of example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or customers. Using a template, you understand the update will always have the same formatting, design, and standard structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too small, it’s easier to delete information than add it .
Imagine you are developing a template of your resume. You’d want to record in-depth facts about your responsibilities and achievements, and that means you’ll have all the info you need to submit an application for any job.
You can delete notes later on, but you may forget it at the final 25, if it’s not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the data by yourself, add some text that is easy and obvious to look for so you can find text that needs to be altered without much work.
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