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Every week brings documents, emails, new projects, and task lists. How much of this is completely different from the work you have done? Odds are, maybe not much. Many of our day-to-day tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel every single time you start something fresh. Instead, use templates–standardized documents with text and formatting as starting point for new work. As soon as you save a separate variant of the template, simply add, remove, or alter any data for that unique record, and you are going to have the job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite programs –so you can get your common tasks faster.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out key info, also. By way of example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates. With a template, you understand the upgrade will constantly have the formatting, layout, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding also rather than too small, it is more easy to delete information than add it in.
Imagine you are creating a template of your own resume. You’d want to record details and that means you are going to have all the info you need to submit an application for almost any job.
You can delete notes that are less-important later on, but you may forget it in the final 25, if it is not in the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But should you have to fill in the information on your own, include some text that’s simple and obvious to look for so you can find.