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Each week brings documents, emails, new jobs, and job lists. Just how much of that is different from the job you have done before? Odds are, not much. Many of our daily tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something new. Instead, use templates–as starting point standardized files with formatting and text. Once you save a separate version of the template, simply add, eliminate, or change any info for that record, and you are going to have the work done in a fraction of the time.

Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s to generate documents from a template — and how to use templates in your favorite programs –so you can get your tasks quicker.

Templates take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.

That is not the only advantage: Using a template means you’re less inclined to leave out key info, too. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the material once you’ve paid for it.

Templates additionally guarantee consistency. Perhaps you send clients or investors regular project updates. Using a template, you understand the update will have the same formatting, design, and general arrangement.

How to Create Great Templates

Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. It is easier to delete info than add it , so err on the side of adding also instead of too small.
Imagine you’re creating a template of your own resume. You’d want to record in-depth facts and that means you’ll have all the information you need to submit an application for any job.

You can delete less-important notes on, but if it is not in the template you might forget it.

Some applications will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the data by yourself, include some text that’s obvious and easy to search for so it is possible to find text that needs to be altered without much work.