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Every week brings task lists, emails, documents, and new projects. How much of that is completely different from the job you have done before? Odds are, maybe not much. Many of our tasks are variations on something.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for new 17, standardized documents with text and formatting. Once you save a version of the template add, remove, or change any data for that record that is unique, and you’ll have the new work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates from your favorite programs –and how to generate documents from a template–so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are less inclined to leave out key info, too. By way of example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates. With a template, you know the update will have the formatting, design, and standard structure.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too little, it’s more easy to delete info than add it .
Imagine you are developing a template of your own resume. You’d want to list details so you are going to have all the info you want to apply for almost any job.
You always have the option to delete notes that are less-important later on, but you might forget it in the last 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the data on your own, add some text that is simple and obvious to look for so it is possible to locate text that has to be changed without much effort.
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