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Every week brings files, emails, new projects, and task lists. Just how much of this is totally different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point for 17, standardized files. Once you save a separate variant of the template add, eliminate, or alter any data for that unique record, and you are going to have the job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to generate documents from a template — and the way to use templates in your favorite apps –so you can get your common tasks quicker.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less inclined to leave out crucial info, also. For instance, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular project updates to investors or customers. With a template, you know the upgrade will always have the same formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it in, so err on the side of adding also instead of too little.
Imagine you’re creating a template of your resume. You would want to list facts so you are going to have all the information you need to apply for almost any job.
You can always delete less-important notes later on, but you may forget it if it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the information on your own, include some text that’s easy and obvious to look for so it is possible to locate.