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Each week brings new jobs, emails, documents, and task lists. How much of that is completely different from the job you’ve done before? Odds are, not much. A number of our tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized documents with formatting and text as starting point. Once you save a variant of the template, just add, remove, or change any info for that document that is exceptional, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is the way to use templates and to create documents from a template–so you can get your tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re less likely to leave out key info, too. By way of instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out the crucial clause about possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send investors or clients regular job updates. Using a template, you know the upgrade will constantly have the formatting, design, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is easier to delete information than add it , so err on the side of including too instead of too little.
Imagine you are developing a template of your resume. You would want to record facts so you’ll have.
You can delete less-important notes later on, but when it’s not in the template you may forget it.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the information by yourself, add some text that’s easy and obvious to search for so you can locate.