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Each week brings task lists, emails, files, and new jobs. How much of that is different from the job you have done? Odds are, not much. Many of our daily tasks are variants on something.
Don’t reinvent the wheel every single time you start something fresh. Use templates–as starting point for new 17, standardized files with text and formatting. Once you save a separate version of the template add, remove, or alter any info for that document, and you are going to have the job completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s to create documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re not as likely to leave out key info, also. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or customers. With a template, you understand the update will have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of including also instead of too little.
Imagine you are creating a template of your resume. You would want to list details about your responsibilities and achievements, and that means you are going to have all the information you want to apply for any job.
You can delete notes that are less-important on, but you may forget it in the last 25, if it’s not from the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But should you need to fill in the information by yourself, include some text that’s obvious and simple to look for so it is possible to find text that needs to be changed without a lot of effort.