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Each week brings files, emails, new jobs, and job lists. How much of this is different from the work you have done? Odds are, maybe not much. Many of our daily tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Instead, use templates–standardized documents with formatting and text as starting point for work. Once you save another variant of the template add, remove, or change any info for that record, and you’ll have the new work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates in your favorite apps–and how to automatically create documents from a template–so it’s possible to get your tasks done quicker.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as likely to leave out crucial info, too. By way of instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to clients or investors. With a template, you know the update will constantly have the exact same formatting, design, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete information than add it , so err on the side of adding too rather than too small.
Imagine you are developing a template of your resume. You would want to record in-depth details so you are going to have.
You can delete less-important notes later on, but when it’s not in the template you may forget it.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that’s obvious and simple to look for so it is possible to locate.
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