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Each week brings files, emails, new projects, and task lists. Just how much of that is completely different from the work you’ve done? Odds are, not much. A number of our day-to-day tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Instead, use templates–as starting point standardized files with formatting and text. As soon as you save another variant of the template add, remove, or change any data for that exceptional record, and you are going to have the job done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to automatically create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular project updates. Using a template, you know the update will have the same formatting, design, and standard structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too small, it is more easy to delete info than add it .
Imagine you’re developing a template of your own resume. You would want to record in-depth details so you are going to have all the information you want to apply for any job.
You always have the option to delete notes on, but if it’s not in the template you might forget it at the final version.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the data by yourself, include some text that’s obvious and simple to search for so you can locate.
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