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Each week brings files, emails, new projects, and job lists. How much of this is different from the job you have done? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Use templates–standardized documents as starting point. As soon as you save a version of the template add, remove, or alter any info for that unique record, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to generate documents from a template — and the way to use templates from your favorite apps –so it’s possible to get your common tasks done quicker.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re not as inclined to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send customers or investors regular project updates. With a template, you understand the update will constantly have the same formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it is easier to delete information than add it in.
Imagine you are developing a template of your resume. You’d want to list facts so you are going to have.
You always have the option to delete notes that are less-important later on, but you might forget it at the last 25, if it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But should you need to fill in the information on your own, include some text that’s obvious and simple to look for so it is possible to locate.
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