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Each week brings files, emails, new jobs, and job lists. Just how much of this is totally different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something new. Rather, use templates–as starting point for work standardized files with formatting and text. As soon as you save a separate variant of the template, simply add, eliminate, or change any data for that record, and you’ll have the work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less inclined to leave out key info, too. By way of example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular job updates to customers or investors. With a template, you know the update will have the formatting, design, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it’s easier to delete information than add it in.
Imagine you are creating a template of your own resume. You’d want to record in-depth facts about your duties and accomplishments, and that means you’ll have all the information you need to submit an application for almost any job.
You always have the option to delete less-important notes on, but you may forget it at the last 25, if it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data by yourself, include some text that is obvious and easy to search for so you can find.