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Each week brings task lists, emails, documents, and new jobs. Just how much of that is different from the work you have done? Odds are, not much. A number of our daily tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–as starting point for new 17, standardized files with formatting and text. Once you save a version of the template add, remove, or alter any info for that exceptional document, and you are going to have the work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to automatically create documents from a template — and how to use templates in your favorite programs –so you can get your tasks done faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less likely to leave out crucial info, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular job updates. With a template, you understand the update will have the formatting, design, and standard arrangement.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding rather than too little, it’s simpler to delete information than add it in.
Imagine you’re creating a template of your own resume. You’d want to list facts about your responsibilities and accomplishments, so you are going to have all the information you need to apply for almost any job.
You can always delete notes on, but you may forget it in the last 25, if it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you need to fill in the data by yourself, add some text that is simple and obvious to look for so you can find text that has to be changed without a lot of effort.