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Each week brings new projects, emails, files, and job lists. How much of that is different from the work you have done? Odds are, maybe not much. Many of our daily tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something new. Use templates–standardized documents with formatting and text as starting point. Once you save a separate variant of the template, simply add, remove, or change any info for that record, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates in your favorite programs –and to create documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are not as likely to leave out crucial information, too. For instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you know the update will always have the exact same formatting, design, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it is more easy to delete information than add it in.
Imagine you are developing a template of your own resume. You would want to list in-depth details and that means you’ll have.
You always have the option to delete notes that are less-important in the future, but you may forget it at the final 25, if it’s not from the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the data on your own, include some text that’s obvious and simple to look for so it is possible to find.
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