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Each week brings new projects, emails, files, and task lists. Just how much of that is different from the job you’ve done before? Odds are, not much. Many of our day-to-day tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel every time you start something new. Rather, use templates–as starting point standardized documents with formatting and text. Once you save another version of the template, just add, eliminate, or alter any data for that exceptional record, and you are going to have the new work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to use templates and how to automatically create documents from a template–so you can get your tasks done quicker.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as inclined to leave out key information, also. By way of instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out that crucial clause about owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send clients or investors regular job updates. With a template, you understand the upgrade will have the formatting, design, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It’s easier to delete info than add it in, so err on the side of including too rather than too little.
Imagine you are developing a template of your own resume. You would want to record facts and that means you’ll have all the info you need to apply for almost any job.
You can always delete less-important notes on, but if it is not from the template you may forget it in the last edition.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the data on your own, add some text that is obvious and simple to search for so you can locate text that has to be changed without a lot of work.