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Every week brings files, emails, new jobs, and task lists. How much of this is totally different from the work you’ve done before? Odds are, maybe not much. Many of our day-to-day tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for new work standardized documents with formatting and text. Once you save a variant of the template add, remove, or change any info for that document, and you are going to have the new job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates from your favorite apps–and the way to generate documents from a template–so you can get your common tasks done quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re less inclined to leave out crucial info, too. By way of instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates. Using a template, you know the update will always have the formatting, layout, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It is more easy to delete info than add it in, so err on the side of including too instead of too small.
Imagine you’re developing a template of your resume. You would want to list details about your responsibilities and accomplishments, and that means you’ll have.
You always have the option to delete notes on, but you might forget it when it’s not in the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the information by yourself, add some text that’s simple and obvious to look for so it is possible to locate.