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Every week brings files, emails, new jobs, and task lists. How much of that is different from the work you’ve done? Odds are, maybe not much. A number of our daily tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–as starting point for new 17, standardized files with formatting and text. Once you save a separate variant of the template add, eliminate, or change any data for that record, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates in your favorite apps–and the way to create documents from a template–so you can get your tasks quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re less likely to leave out crucial information, also. For example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates. With a template, you know the upgrade will have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It is simpler to delete information than add it in, so err on the side of including rather than too little.
Imagine you’re developing a template of your own resume. You’d want to list details about your responsibilities and achievements, and that means you’ll have all the information you need to submit an application for any job.
You can always delete notes later on, but you may forget it at the final 25, when it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a little ). But should you have to fill in the information by yourself, include some text that is simple and obvious to look for so you can find.