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Every week brings documents, emails, new jobs, and job lists. Just how much of that is different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel each single time you start something new. Use templates–as starting point standardized documents with formatting and text. Once you save another version of the template, simply add, eliminate, or change any info for that unique document, and you are going to have the new work completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates in your favorite apps–and to create documents from a template–so you can get your common tasks done quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are less inclined to leave out crucial information, also. By way of example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause about possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates. With a template, you know the update will constantly have the same formatting, design, and standard arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s easier to delete information than add it in, so err on the side of adding rather than too little.
Imagine you are creating a template of your resume. You’d want to record details so you’ll have all the info you want to apply for any job.
You can delete notes on, but you might forget it when it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information by yourself, add some text that is easy and obvious to look for so you can locate text that needs to be changed without much effort.