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Each week brings files, emails, new projects, and task lists. How much of that is different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Rather, use templates–standardized files with formatting and text as starting point for work. As soon as you save a separate version of the template add, eliminate, or alter any data for that record, and you’ll have the work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates in your favorite programs –and to automatically create documents from a template–so it’s possible to get your common tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out crucial information, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send customers or investors regular project updates. Using a template, you know the upgrade will constantly have the exact same formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It is easier to delete information than add it in, so err on the side of including also rather than too little.
Imagine you’re developing a template of your resume. You’d want to list in-depth facts about your responsibilities and accomplishments, so you are going to have.
You can always delete notes later on, but when it’s not in the template you might forget it.
Some applications will automatically fill in all these variables for you (more on that in a little ). But if you have to fill in the information on your own, include some text that is obvious and easy to look for so you can locate.