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Every week brings job lists, emails, documents, and new jobs. Just how much of that is completely different from the work you’ve done before? Odds are, not much. A number of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Instead, use templates–standardized documents with formatting and text as starting point. As soon as you save another version of the template, simply add, remove, or alter any info for that record that is exceptional, and you’ll have the new job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to use templates and how to generate documents from a template–so it’s possible to get your common tasks quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re less likely to leave out key information, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. With a template, you understand the upgrade will have the same formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s simpler to delete information than add it in, so err on the side of adding instead of too little.
Imagine you are creating a template of your resume. You’d want to record details about your duties and accomplishments, so you’ll have.
You can always delete notes that are less-important later on, but you might forget it at the final 25, if it is not from the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But if you have to fill in the data by yourself, add some text that is easy and obvious to search for so it is possible to find text that has to be changed without a lot of work.