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Every week brings files, emails, new jobs, and task lists. How much of that is completely different from the job you’ve done before? Odds are, maybe not much. A number of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–as starting point for 17, standardized files with text and formatting. As soon as you save a variant of the template, just add, eliminate, or alter any data for that document, and you are going to have the new work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates and to generate documents from a template–so it’s possible to get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are less inclined to leave out key information, also. By way of example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to clients or investors. Using a template, you understand the upgrade will always have the formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including rather than too little, it is simpler to delete information than add it in.
Imagine you are creating a template of your resume. You would want to list in-depth details about your duties and accomplishments, and that means you are going to have all the information you need to apply for almost any job.
You can delete less-important notes on, but when it is not from the template you might forget it.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the information by yourself, add some text that is easy and obvious to search for so it is possible to find.