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Every week brings new projects, emails, files, and job lists. How much of that is completely different from the work you’ve done? Odds are, maybe not much. A number of our daily tasks are variations on something.
Do not reinvent the wheel every time you start something new. Use templates–standardized documents with formatting and text as starting point for new work. Once you save another variant of the template add, remove, or change any data for that record that is exceptional, and you are going to have the job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks done faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as inclined to leave out crucial info, too. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send investors or customers regular project updates. Using a template, you understand the update will have the same formatting, layout, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including too rather than too little, it’s easier to delete info than add it in.
Imagine you’re creating a template of your resume. You’d want to list details and that means you are going to have all the information you need to apply for any job.
You always have the option to delete less-important notes later on, but when it is not in the template you might forget it in the final edition.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that is simple and obvious to look for so you can find.