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Every week brings task lists, emails, files, and new projects. How much of that is different from the work you’ve done before? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–standardized files with formatting and text as starting point for work. Once you save a version of the template, simply add, remove, or change any data for that unique record, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates from your favorite apps–and how to create documents from a template–so you can get your ordinary tasks done faster.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as inclined to leave out key information, too. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular project updates to investors or clients. With a template, you understand the update will have the exact same formatting, layout, and structure.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding also rather than too little, it’s more easy to delete information than add it .
Imagine you’re creating a template of your resume. You’d want to list in-depth details about your responsibilities and achievements, and that means you are going to have all the info you need to apply for almost any job.
You can always delete notes on, but when it’s not from the template you might forget it.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the data on your own, add some text that’s simple and obvious to look for so it is possible to find.