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Every week brings new jobs, emails, documents, and task lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. Many of our day-to-day tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents with formatting and text as starting point. Once you save another version of the template add, eliminate, or change any info for that unique document, and you are going to have the new job done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates and to create documents from a template–so it’s possible to get your common tasks done faster.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less likely to leave out key info, too. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t leave out that crucial clause about owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send clients or investors regular job updates. With a template, you understand the upgrade will have the same formatting, layout, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not need a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of adding instead of too small.
Imagine you’re creating a template of your resume. You would want to list facts so you are going to have.
You can delete less-important notes later on, but you may forget it in the last 25, when it’s not in the template.
Some applications will automatically fill in all these variables for you (more on this in a little ). But if you have to fill in the information by yourself, add some text that’s simple and obvious to search for so you can locate.
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