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Each week brings new jobs, emails, documents, and job lists. How much of this is different from the job you’ve done? Odds are, not much. Many of our day-to-day tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save a separate variant of the template, simply add, remove, or alter any data for that record that is unique, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to create documents from a template — and the way to use templates from your favorite programs –so you can get your common tasks done quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are not as likely to leave out crucial information, also. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular project updates to clients or investors. With a template, you understand the upgrade will always have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It’s simpler to delete info than add it , so err on the side of adding rather than too small.
Imagine you’re developing a template of your own resume. You’d want to record details so you’ll have.
You can delete less-important notes later on, but you might forget it in the final 25, when it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the information on your own, add some text that is obvious and easy to look for so you can find text that needs to be altered without much work.
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