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Each week brings job lists, emails, files, and new jobs. How much of that is totally different from the work you have done before? Odds are, not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each single time you start something new. Use templates–as starting point for new work standardized files with formatting and text. Once you save a variant of the template add, remove, or alter any data for that document, and you are going to have the work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to automatically create documents from a template — and the way to use templates from your favorite programs –so you can get your ordinary tasks quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less likely to leave out crucial info, also. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates to investors or customers. With a template, you understand the update will constantly have the same formatting, design, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of including instead of too small.
Imagine you are creating a template of your own resume. You’d want to record in-depth facts about your responsibilities and accomplishments, so you’ll have all the info you want to apply for any job.
You can always delete notes that are less-important on, but you might forget it at the last 25, when it’s not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s simple and obvious to look for so you can find text that needs to be changed without a lot of effort.