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Each week brings new projects, emails, files, and job lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. Many of our tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel every single time you start something new. Instead, use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save a separate version of the template, simply add, remove, or alter any info for that unique document, and you’ll have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates from your favorite programs –and the way to generate documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re not as inclined to leave out crucial info, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular project updates. Using a template, you understand the upgrade will have the formatting, layout, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding too instead of too small, it’s more easy to delete info than add it .
Imagine you are developing a template of your own resume. You’d want to list details and that means you’ll have all the information you want to submit an application for any job.
You can always delete notes on, but you might forget it in the final edition when it is not from the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But should you have to fill in the information on your own, add some text that is obvious and easy to search for so you can locate text that needs to be changed without a lot of effort.