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Every week brings new projects, emails, documents, and task lists. Just how much of this is totally different from the job you have done? Odds are, not much. Many of our daily tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Use templates–standardized documents as starting point. As soon as you save a variant of the template add, remove, or change any data for that exceptional record, and you are going to have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to generate documents from a template — and the way to use templates from your favorite apps –so it’s possible to get your common tasks quicker.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re less likely to leave out key info, too. For example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or clients. With a template, you understand the update will always have the exact same formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it’s easier to delete information than add it .
Imagine you are creating a template of your own resume. You’d want to record details about your duties and accomplishments, so you are going to have.
You can always delete notes that are less-important on, but you may forget it at the last 25, if it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information on your own, include some text that’s obvious and simple to search for so it is possible to find.