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Every week brings task lists, emails, documents, and new projects. Just how much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–standardized files with text and formatting as starting point for work. As soon as you save a separate variant of the template, just add, remove, or change any info for that record, and you are going to have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to generate documents from a template — and how to use templates in your favorite programs –so it’s possible to get your ordinary tasks faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less likely to leave out crucial information, too. For example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send customers or investors regular job updates. With a template, you understand the update will constantly have the formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding also instead of too little, it’s more easy to delete info than add it .
Imagine you’re developing a template of your resume. You would want to list facts so you’ll have all the info you need to apply for almost any job.
You can delete notes on, but you may forget it at the final 25, if it’s not in the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you need to fill in the information on your own, include some text that’s obvious and simple to search for so it is possible to find.