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Every week brings files, emails, new projects, and task lists. How much of this is different from the work you have done? Odds are, not much. Many of our daily tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–standardized files as starting point. As soon as you save another variant of the template, just add, eliminate, or change any data for that unique document, and you are going to have the work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates and the way to generate documents from a template–so you can get your common tasks faster.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are not as inclined to leave out key information, also. By way of instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send customers or investors regular job updates. With a template, you know the update will have the same formatting, layout, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It is simpler to delete information than add it in, so err on the side of including instead of too little.
Imagine you are creating a template of your own resume. You would want to record in-depth facts so you are going to have.
You can always delete notes later on, but if it is not in the template you may forget it.
Some tools will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the data on your own, include some text that’s obvious and simple to search for so it is possible to locate text that needs to be changed without much work.