Sample Meeting Minute Templates from meeting minutes template doc , image source: wordtemplatesbundle.com
Each week brings new projects, emails, files, and task lists. Just how much of that is different from the work you have done before? Odds are, not much. A number of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel every single time you start something new. Rather, use templates–standardized files with text and formatting as starting point. Once you save another version of the template add, remove, or alter any info for that record, and you are going to have the job done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates in your favorite apps–and to generate documents from a template–so it’s possible to get your tasks done faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less inclined to leave out key information, too. For instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. You send investors or customers regular job updates. With a template, you understand the update will have the formatting, design, and standard arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including too rather than too small, it’s easier to delete information than add it .
Imagine you are developing a template of your resume. You’d want to list facts about your responsibilities and achievements, and that means you’ll have all the info you need to apply for any job.
You always have the option to delete notes later on, but you may forget it when it’s not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, add some text that’s simple and obvious to look for so it is possible to find.