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Each week brings documents, emails, new jobs, and job lists. How much of this is different from the work you have done? Odds are, maybe not much. A number of our tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something new. Instead, use templates–standardized documents with formatting and text as starting point for new work. Once you save another version of the template, simply add, eliminate, or change any data for that document that is exceptional, and you are going to have the work completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates and to automatically generate documents from a template–so it’s possible to get your ordinary tasks quicker.
Programs take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less inclined to leave out crucial info, also. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send investors or clients regular project updates. Using a template, you know the update will have the exact same formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of including instead of too little.
Imagine you are creating a template of your resume. You’d want to record in-depth facts so you’ll have.
You can delete notes that are less-important later on, but you might forget it at the final 25, if it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But if you need to fill in the data on your own, add some text that’s simple and obvious to look for so you can find text that needs to be altered without a lot of effort.