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Each week brings files, emails, new projects, and job lists. Just how much of that is completely different from the work you have done? Odds are, not much. A number of our tasks are variations on something.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point. As soon as you save another version of the template, just add, remove, or alter any data for that exceptional record, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates in your favorite apps–and to automatically create documents from a template–so it’s possible to get your common tasks quicker.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re less likely to leave out crucial information, too. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t depart out that crucial clause about possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send clients or investors regular job updates. Using a template, you know the update will always have the exact same formatting, design, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is more easy to delete information than add it , so err on the side of including rather than too small.
Imagine you’re creating a template of your own resume. You’d want to list in-depth details and that means you’ll have all the info you need to apply for any job.
You can delete less-important notes later on, but you may forget it in the last version if it is not in the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But if you have to fill in the information on your own, add some text that is obvious and easy to search for so you can find text that has to be changed without a lot of effort.
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