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Every week brings new projects, emails, documents, and task lists. How much of that is completely different from the work you have done? Odds are, not much. Many of our tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save another variant of the template, just add, remove, or alter any data for that document, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates from your favorite apps–and to automatically generate documents from a template–so it’s possible to get your common tasks done faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are not as likely to leave out crucial information, too. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or customers. Using a template, you know the update will have the formatting, layout, and general arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too little, it is simpler to delete info than add it in.
Imagine you are creating a template of your own resume. You would want to record facts about your duties and achievements, so you are going to have all the information you need to submit an application for almost any job.
You can always delete notes later on, but you might forget it at the last edition when it’s not from the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But should you need to fill in the data by yourself, include some text that’s obvious and easy to search for so you can locate.
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