Improve the way you create and use meeting papers in Word from microsoft word agenda templates , image source: www.microsofttraining.net
Every week brings new jobs, emails, documents, and job lists. Just how much of this is different from the work you have done before? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel every single time you start something fresh. Use templates–as starting point for 17, standardized documents with formatting and text. Once you save a version of the template add, eliminate, or change any info for that record that is unique, and you’ll have the work completed in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates and to create documents from a template–so it’s possible to get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less inclined to leave out crucial information, too. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or customers. Using a template, you understand the upgrade will have the same formatting, design, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it is simpler to delete information than add it in.
Imagine you’re creating a template of your own resume. You’d want to record facts about your responsibilities and achievements, so you are going to have all the info you need to submit an application for almost any job.
You always have the option to delete less-important notes later on, but you might forget it when it’s not in the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But if you have to fill in the information by yourself, add some text that’s obvious and easy to look for so you can find text that has to be changed without much work.