Birthday card ts on black background half fold from microsoft word birthday card template , image source: templates.office.com
Each week brings task lists, emails, documents, and new jobs. How much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for 17, standardized documents with formatting and text. Once you save a version of the template add, eliminate, or alter any info for that record that is exceptional, and you’ll have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates in your favorite apps–and the way to generate documents from a template–so you can get your tasks done faster.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are not as likely to leave out crucial info, also. For example, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular job updates to investors or customers. Using a template, you know the upgrade will always have the same formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding also rather than too little, it is more easy to delete information than add it .
Imagine you’re creating a template of your own resume. You would want to record in-depth facts about your duties and achievements, and that means you’ll have all the info you want to submit an application for any job.
You can always delete less-important notes later on, but you may forget it at the final 25, if it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the information on your own, include some text that’s obvious and easy to look for so you can find.