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Every week brings task lists, emails, documents, and new jobs. Just how much of that is different from the job you’ve done before? Odds are, not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for new 17, standardized files with formatting and text. Once you save a separate variant of the template, just add, remove, or alter any data for that record, and you are going to have the new job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates in your favorite programs –and to automatically create documents from a template–so it’s possible to get your tasks faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less likely to leave out crucial info, also. By way of example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you understand the upgrade will have the same formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also instead of too small, it is simpler to delete info than add it in.
Imagine you are creating a template of your resume. You’d want to record details and that means you’ll have.
You can always delete less-important notes later on, but you might forget it in the last version when it is not in the template.
Some applications will automatically fill in these factors for you (more on that in a little ). But if you have to fill in the data on your own, include some text that’s obvious and simple to search for so it is possible to find.