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Every week brings new projects, emails, documents, and task lists. How much of this is different from the work you have done? Odds are, maybe not much. A number of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Rather, use templates–as starting point for new work standardized files with formatting and text. Once you save a version of the template add, remove, or change any data for that record that is unique, and you’ll have the job done in a fraction of the time.

Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates in your favorite programs –and to automatically generate documents from a template–so it’s possible to get your tasks done quicker.

Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.

That is only one advantage: Using a template means you are not as likely to leave out crucial info, also. By way of instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause regarding possessing the content once you’ve paid for it.

Templates also guarantee consistency. You send regular project updates. With a template, you know the update will always have the formatting, layout, and structure.

How to Produce Great Templates

Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including also rather than too little, it is easier to delete information than add it in.
Imagine you’re creating a template of your resume. You would want to list in-depth details and that means you’ll have.

You can always delete less-important notes later on, but you may forget it at the final 25, if it is not from the template.

Some applications will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s obvious and easy to search for so you can locate text that has to be changed without much effort.