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Each week brings new jobs, emails, files, and task lists. How much of this is completely different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save another variant of the template, simply add, remove, or change any data for that record that is unique, and you’ll have the new work completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s to automatically generate documents from a template — and the way to use templates from your favorite apps –so it’s possible to get your tasks quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re less likely to leave out crucial information, also. For instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause about owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or clients. Using a template, you understand the update will constantly have the formatting, design, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. It’s more easy to delete info than add it in, so err on the side of adding rather than too little.
Imagine you are creating a template of your own resume. You would want to record facts about your duties and achievements, so you are going to have.
You can always delete notes later on, but you might forget it if it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that is easy and obvious to search for so you can find text that has to be changed without a lot of work.