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Each week brings new jobs, emails, files, and job lists. Just how much of that is different from the job you’ve done? Odds are, not much. A number of our daily tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–standardized documents with formatting and text as starting point. Once you save a separate variant of the template, simply add, eliminate, or alter any info for that document that is unique, and you’ll have the new job completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates from your favorite apps–and the way to automatically create documents from a template–so it’s possible to get your ordinary tasks faster.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are less likely to leave out crucial information, too. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send clients or investors regular job updates. Using a template, you know the update will have the formatting, layout, and standard structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding also rather than too little, it’s simpler to delete information than add it in.
Imagine you are creating a template of your resume. You would want to list facts about your duties and accomplishments, so you’ll have all the info you need to submit an application for any job.
You can always delete less-important notes later on, but if it’s not in the template you might forget it in the final version.
Some applications will automatically fill in all these variables for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that is obvious and easy to look for so it is possible to find text that has to be changed without a lot of work.
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