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Every week brings files, emails, new projects, and job lists. How much of that is different from the work you’ve done before? Odds are, not much. A number of our tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something new. Use templates–as starting point for 17, standardized files with formatting and text. Once you save a version of the template add, remove, or change any info for that document, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates in your favorite programs –and the way to automatically generate documents from a template–so you can get your ordinary tasks faster.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re less inclined to leave out key info, too. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t leave out the crucial clause about possessing the content once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular job updates to investors or customers. With a template, you understand the upgrade will constantly have the formatting, design, and standard arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is simpler to delete info than add it , so err on the side of including rather than too small.
Imagine you’re developing a template of your own resume. You would want to list facts about your duties and accomplishments, so you’ll have.
You can always delete less-important notes on, but you may forget it at the final 25, when it’s not in the template.
Some applications will automatically fill in all these variables for you (more on this in a little ). But if you need to fill in the information on your own, include some text that is obvious and easy to look for so you can find text that has to be altered without much work.