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Each week brings new jobs, emails, files, and job lists. How much of this is different from the job you’ve done before? Odds are, not much. A number of our tasks are variations on something.
Do not reinvent the wheel each time you start something new. Use templates–standardized documents as starting point for work. Once you save a separate variant of the template, just add, remove, or alter any data for that unique record, and you’ll have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite programs –so you can get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re not as inclined to leave out key information, too. For example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send clients or investors regular project updates. With a template, you know the upgrade will have the formatting, layout, and general structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s easier to delete info than add it , so err on the side of including rather than too little.
Imagine you’re creating a template of your resume. You would want to record in-depth facts about your duties and accomplishments, and that means you’ll have.
You can delete notes later on, but when it’s not in the template you may forget it at the last version.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the information by yourself, include some text that is simple and obvious to look for so you can find.
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