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Each week brings new projects, emails, files, and job lists. How much of this is totally different from the job you’ve done before? Odds are, maybe not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–as starting point standardized files with formatting and text. Once you save a variant of the template, just add, eliminate, or alter any info for that exceptional record, and you’ll have the job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to create documents from a template — and the way to use templates from your favorite programs –so you can get your tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out key info, also. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause about possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or clients. Using a template, you know the update will constantly have the formatting, design, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including rather than too little, it’s more easy to delete info than add it in.
Imagine you are developing a template of your own resume. You’d want to record in-depth facts and that means you are going to have all the information you want to apply for any job.
You can delete notes later on, but you may forget it at the final 25, if it is not from the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the information on your own, include some text that’s simple and obvious to search for so you can find text that has to be changed without a lot of effort.