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Every week brings job lists, emails, files, and new jobs. How much of that is different from the job you’ve done? Odds are, maybe not much. A number of our tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Use templates–as starting point for work standardized files with formatting and text. Once you save a separate version of the template add, eliminate, or change any data for that unique document, and you are going to have the new work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to use templates from your favorite apps–and how to generate documents from a template–so you can get your common tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re not as likely to leave out crucial information, too. For instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send investors or customers regular job updates. Using a template, you know the upgrade will have the formatting, layout, and structure.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including too rather than too small, it is easier to delete information than add it .
Imagine you are creating a template of your resume. You would want to record facts so you are going to have.
You can delete less-important notes later on, but you might forget it in the final edition if it’s not in the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that is obvious and simple to search for so you can locate.
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