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Each week brings documents, emails, new jobs, and job lists. How much of this is different from the job you have done before? Odds are, not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Use templates–standardized files with text and formatting as starting point. Once you save a variant of the template add, eliminate, or change any info for that record, and you’ll have the job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s to automatically generate documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less likely to leave out crucial information, too. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send investors or clients regular job updates. Using a template, you know the update will have the formatting, design, and general arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of including rather than too small.
Imagine you are developing a template of your own resume. You’d want to record in-depth details and that means you’ll have all the information you need to apply for any job.
You can always delete less-important notes later on, but you may forget it in the final version when it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the data by yourself, add some text that’s obvious and easy to look for so you can find text that needs to be altered without a lot of effort.