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Every week brings new jobs, emails, documents, and task lists. How much of that is different from the work you’ve done? Odds are, not much. A number of our daily tasks are variants on something.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–as starting point for new 17, standardized documents. As soon as you save a version of the template add, remove, or change any info for that unique document, and you’ll have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s how to use templates and to automatically generate documents from a template–so you can get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are not as likely to leave out crucial information, too. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to investors or customers. With a template, you know the update will always have the exact same formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also instead of too small, it is simpler to delete info than add it in.
Imagine you are creating a template of your resume. You’d want to list in-depth details and that means you are going to have all the information you need to apply for almost any job.
You can delete less-important notes on, but when it is not from the template you may forget it in the final version.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data on your own, include some text that is easy and obvious to look for so it is possible to locate.