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Each week brings new jobs, emails, files, and task lists. How much of this is different from the work you have done? Odds are, maybe not much. Many of our tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a version of the template, simply add, eliminate, or alter any info for that record, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to create documents from a template — and the way to use templates from your favorite programs –so you can get your common tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are less inclined to leave out crucial information, too. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular job updates. Using a template, you understand the upgrade will have the formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it , so err on the side of adding also instead of too small.
Imagine you are developing a template of your resume. You’d want to record details and that means you’ll have.
You always have the option to delete less-important notes later on, but you may forget it at the last 25, when it’s not in the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the data by yourself, include some text that’s easy and obvious to search for so it is possible to locate text that needs to be altered without much effort.
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