Personal health record from personal medical history template , image source: templates.office.com
Each week brings new projects, emails, documents, and job lists. How much of that is different from the job you have done? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel each time you start something new. Rather, use templates–standardized files as starting point for work. Once you save another variant of the template, just add, eliminate, or alter any info for that record that is unique, and you’ll have the new work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to use templates in your favorite programs –and to create documents from a template–so you can get your tasks done faster.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less inclined to leave out key info, too. For instance, if you want to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular job updates. Using a template, you know the upgrade will have the exact same formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it , so err on the side of adding also rather than too little.
Imagine you’re developing a template of your own resume. You would want to record in-depth details and that means you are going to have all the info you want to apply for almost any job.
You can delete less-important notes on, but you might forget it at the last 25, if it is not in the template.
Some applications will automatically fill in all these variables for you (more on that in a little ). But if you have to fill in the information by yourself, include some text that is simple and obvious to search for so it is possible to find text that needs to be changed without much effort.