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Each week brings new projects, emails, documents, and task lists. Just how much of that is different from the job you’ve done before? Odds are, not much. Many of our day-to-day tasks are variants on something we have done countless times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–as starting point for new 17, standardized documents with formatting and text. Once you save another version of the template add, eliminate, or change any info for that document, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s the way to use templates in your favorite apps–and how to automatically generate documents from a template–so you can get your tasks faster.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as likely to leave out key information, also. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. With a template, you understand the upgrade will have the formatting, layout, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too little, it’s more easy to delete information than add it .
Imagine you are developing a template of your resume. You’d want to list details and that means you are going to have all the information you want to submit an application for any job.
You can always delete less-important notes on, but if it is not from the template you may forget it in the last edition.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that’s obvious and simple to look for so it is possible to find.
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